This makes it possible for attendees to submit questions during the meeting, participate in polls, and provide feedback. Features include Live Polling, Surveys and Q & A. To enable remote attendees to interact with the speaker and content just as though they were there in person, you can choose an event app with audience response functionality. Is Q & A enough or do you require a platform that offers more robust discussion functionality? This is another key driver when selecting a platform. Speaker-to-Attendee Interactions: How much interaction is required between the speaker and the remote audience? For this reason, the sound bites and presentation segments need to be shorter than for face-to-face meetings and events. The level of commitment is low and they will drop off if they are not engaged. Virtual participants often multi-task and they have distractions and competing priorities. Engagement: How will you keep people engaged? Verify the bandwidth you are getting by checking available speed against what has been promised with verification sites like and 4.Understand what is meant by shared/dedicated bandwidth.Know a venue’s bandwidth availabilities and who manages it before booking the event.Rich video requires more bandwidth or the stream will be choppy. Internet Bandwidth: How much is enough is always the question? Slides and a single speaker can be accommodated through webcasts but video requires technology that is capable of handling live streaming if there are multiple presenters. Type of Content: What type of content will be shared during the meeting? How many presenters will be sharing it? Objectives: Ask “Why virtual?” and “What do you want to achieve?”.ĭepending on whether the goal is to educate, entertain, or engage, this will guide your technology decisions and the choice of platform. 8 Important Considerations when Planning a Virtual Meeting or Hybrid Event Here’s a cheat sheet to help you choose which event technology to use at your next hybrid or virtual event. And on that note, here are 8 things you need to consider when planning a virtual event or hybrid event. virtual and remote participants can interact with each otherįortunately, emerging technology is making it easier to deliver interactive and engaging experiences.all participants can ask questions and interact with speakers.there is sufficient bandwidth to give all participants access.all presenters are clearly seen and heard. Of course, due to their dependence on technology, these events do present some unique challenges. You need to make sure that: access to great content without incurring travel, accommodation, or food and beverage costs.access from just about any point of the globe.What are the benefits of virtual meetings and hybrid events? The recent collaborative + + became a game changer by adding remote face-to-face pop-up event locations around the globe.Michael McCurry wrote about lessons learned. MPI’s WEC 2010 included a virtual conference room for remote participants.GSX 2010, which involved 21,000 participants, incorporated interactive gamification to boost engagement.Hybrid events combine face-to-face events with virtual access for remote participants. Chalifour Canada recently produced Virtuo, the world’s largest virtual trade show, using Communique Software.Cisco’s groundbreaking 2009 Global Sales Experience (GSX), at which 19,000 members of the Cisco sales team attended virtually through Telepresence.Participants from various locations communicate and interact directly with each other and the speakers. find alternatives in view of currency exchange differentials between some destinationsĪssociations use hybrid conferences as a strategy to provide a wider audience with access to content and spark interest in future live conferences.reduce the time employees spend off the job for meetings.address issues involving remote locations on a “just-in-time” basis.In the corporate sector, organizations are exploring the trend towards virtual meetings and hybrid events to:
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